Everything it takes to run a school.
From the cashier's desk to the exam hall and the head's office, see how each Scolara module removes an everyday bottleneck.
Academics, Grading & Report Cards
Complete academic lifecycle management designed around the Ghana Education Service (GES) and international Cambridge standards. Teachers enter raw Continuous Assessment (SBA) marks, and Scolara computes terminal positions, stanine 1–9 grades, and headmaster comments in seconds.
- Automated GES SBA (30% Continuous Assessment + 70% Terminal Exam) computation
- Stanine 1-9 grades, BECE/WASSCE scale, and GPA letter grade engines
- Batch 1-click PDF terminal report card generator with school crest & QR verification
- Class subject assignments, room scheduling, and academic period rollover
- Student transcript generation and academic cohort graduation tracking
School Fees, Cashiering & MoMo
The most sophisticated school fee ledger built for African institutions. Eliminate cash theft, teller slip fraud, and tedious bank queues with automated Paystack integration, instant Mobile Money reconciliation, and detailed student balance ledgers.
- Direct integration with MTN Mobile Money, Telecel Cash, AT Money, and Cards
- Real-time student billing ledger with multi-term balance carry-forward
- Automated SMS receipts dispatched to guardians immediately upon payment
- Cashier desk mode for physical cash and check deposit recording with audit receipts
- Custom fee structures, sibling discount policies, and scholarship assignments
People, Staff & Biometric HRM
Empower your school administrators with modern human resource workflows. From teacher biometric time tracking and digital leave approval queues to Ghana statutory payroll calculations (SSNIT Tier 1 & 2, GRA PAYE), Scolara handles it all.
- Comprehensive staff directory with employment credentials and contact files
- Teacher appraisal logs, performance reviews, and department assignments
- Automated leave request and approval queue with headmaster sign-off
- Automated monthly payroll generation with Ghana SSNIT and GRA tax deductions
- Daily staff attendance tracking via biometric clocks or mobile check-in
LMS & Virtual Campus
Extend learning beyond classroom walls. Scolara Virtual Campus gives students access to weekend extra-classes, downloadable revision materials, recorded video masterclasses, interactive quizzes, and competitive academic leaderboards.
- Live interactive virtual classrooms with teacher video and screen sharing
- BECE and WASSCE past-question repository and timed revision quizzes
- Automated learner rankings, achievement badges, and engagement leaderboards
- Paid weekend and holiday extra-class program revenue management
- Student homework submission portal with teacher feedback notes
Hostel, Canteen & Clinic Care
Manage everyday boarding school life seamlessly. Allocate dormitory beds, track daily hostel capacity, manage student meal ticket balances at the canteen, and record infirmary clinic visits with automatic guardian medical alerts.
- Boarding hostel room and bed allocation with warden supervision tools
- Cashless digital canteen meal allowances and per-term food pricing
- Campus clinic patient logs with diagnosis history and nurse notes
- Automatic SMS alerts to parents when a child visits the school infirmary
- Visitor gate logs and campus asset equipment tracking
Governance, Data Protection & Audit
Built from the ground up to protect institutional integrity. Complete role-based access security guarantees teachers only see their classes, while bursars manage money and headmasters oversee the whole institution with immutable audit trails.
- Role-based authorization: Admin, Headmaster, Teacher, Bursar, Librarian, Guardian
- Tamper-evident system audit log of every mark modified and fee collected
- Compliance with Ghana Data Protection Act 2012 (Act 843)
- Biometric WebAuthn passkey authentication and Multi-Factor Authentication (MFA)
- Automated continuous cloud database backups with point-in-time recovery
Spreadsheets got you here. Scolara takes you further.
| Operation | Excel & paper | Scolara |
|---|---|---|
| Fee reconciliation | Days sorting paper teller slips against bank books | MoMo and card payments post to the ledger in real time |
| Terminal report cards | Two weeks of manual computation and ranking errors | 1,500 report cards with stanine grades in 10 minutes |
| Daily attendance | Paper registers that get lost; guardians never told | 60-second digital register with instant guardian SMS |
| Internet outages | Web-only portals stop working when Wi-Fi drops | Scolara Desktop works offline and syncs when back online |
| Audit integrity | Unprotected spreadsheets anyone can quietly edit | Tamper-evident audit trail and role-based permissions |
Turn a busy term into a calm one.
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